Law firms need to quickly and easily manage large collections of physical and electronic client and firm records moving into and out of the firm. The problem is these records are all over the place. Parts of the matter file are potentially spread out in the document management system, in the email system, in hard copy and managed in a records management system, in network file shares or SharePoint sites, team collaboration platforms, lawyer’s desktops, etc. Managing dispersed files as a single collection quickly and efficiently is a challenge.
The cost of maintaining, storing and retrieving archived files is rising. Stored information that is no longer relevant to the business at hand and has exceeded any retention compliancy requirements becomes a liability to the organization and its clients. While many organizations have developed some form of retention policy, perhaps as a component of an overall Records Management initiative, most do not have the tools to automate routine procedures that dispose of or transfer that data once retention dates are reached. It is critical that an easy and effective review & approval process take place during the normal course of business that allows for the documentation and ultimate transfer or destruction of data as retention limits are realized.
Information Governance Consulting Group is using REMOVE™ to provide clients the ability to create their disposition collections and the necessary task assignment, status, and approval processing for actionable, auditable enterprise wide destruction initiatives. The result is an affordable and easy to use solution that improves workflow, increases productivity for attorneys and support staff, and vastly simplifies the management, retention and disposition of records.